By OptimistMinds
Page last updated: 20/11/2023 | Next review date: 20/11/2025As a BetterHelp affiliate, we may receive compensation from BetterHelp if you purchase products or services through the links provided.
The Optimistminds editorial team is made up of psychologists, psychiatrists and mental health professionals. Each article is written by a team member with exposure to and experience in the subject matter. The article then gets reviewed by a more senior editorial member. This is someone with extensive knowledge of the subject matter and highly cited published material.
OptimistMinds
In this guide, we will see “sample resignation letters before the end of contract” and some useful letter templates you can adjust to your own personal circumstances.
A sample resignation letter before the end of the contract is needed when you are thinking about submitting a formal resignation (job resignation) to your employer.
It doesn’t matter if you are a teacher or have a teaching position working at a school or you are a manager at a restaurant, as an employee, it is important to let your employer know that you will be leaving or you intend to quit.
Even though you can resign by email it is more professional and polite to hand in your resignation letter in writing and in person.
There are many possible reasons why you decided to quit your job, but it is important you feel ready to take that step and leave your job on good terms.
Company name Ltd
Please accept this letter as a formal notification that I intend to resign from my position as a receptionist from Jacksons Distribution Service Ltd.
As is required by my contract I am giving you thirty days’ notice ahead of my intended leaving date, which is February 6th, 2011. Could you please confirm to me any holiday entitlement that has not yet been taken.
I would also like to state that I have greatly enjoyed working for the company and have appreciated the support that you have provided me during my employment.
Before I leave I am more than happy to meet with you to discuss the reassignment of my work and to assist in any way during the transition period.
I wish you and the company good luck and continued success.
26 Made Up Road
City, State Zip Code
City, State Zip Code
I am writing to inform you of my decision to resign from Goldco, Inc. effective March 1. I have greatly enjoyed working for you for the past five years. I feel that I have learned a lot, and grown professionally during my time in your employ. I appreciate the opportunity to have worked with such a great group of people.
Please feel free to contact me with any questions about the projects I have been working on. In the coming weeks before March 1, I am happy to help in any way with the transition process.
Thank you for your understanding of my decision to leave the company and all your support over the years. I wish you all the best for your continued success.
Handwritten Signature (hard copy letter)
123 Main Street Anytown, CA 12345 555-555-5555 brady.jones@email.com
September 1, 2018
123 Business Rd.
Business City, NY 54321
I am writing to inform you of my resignation from WES Financial. This, of course, means I will no longer be working with your account. I will be leaving WES Financial at the end of this month, so my final day will be September 30, 2018.
I want to assure you that your account will not suffer at all, as all of my clients are being transferred to my esteemed colleague Michael Smith. He has worked at WES for over 20 years and I am extremely confident that you will get along great. He will continue to maintain your portfolio as I have unless you want to diversify more in the future.
If you have any questions concerning my resignation, please do not hesitate to email me up until the 30th. After that, Michael will be happy to schedule a meeting for you to get acclimated to the change.
Thank you so much for your understanding in this matter. It has been a pleasure working for you and I wish you all the best in your endeavors. Rest assured that your funds are in good hands.
Brady Jones (signature hard copy letter)
Your City, State Zip Code
Your Phone Number
City, State Zip Code
Dear Mr./Ms. Last Name:
Please consider this letter our formal withdrawal from our contract with Upstate Consultants. This contract expires on July 31 20XX and we will not be renewing for 20XX.
Our relationship with Upstate has been an incredible experience. You have been a valuable resource for our company and we truly appreciate the work you have done for us as clients. I greatly enjoyed working with such a unique group of people, and I am very thankful for the time we shared.
I will always appreciate all of the work you have done for us at Upstate Consulting. Please let me know if there is anything I can do to tie up any loose ends. I wish you all the best.
Your Signature (hard copy letter)
Your Typed Name
Your City, State Zip Code
Your Phone Number
City, State Zip Code
Dear Mr./Ms. Last Name:
Please consider this letter our formal withdrawal from our contract with Upstate Consultants. This contract expires on July 31 20XX and we will not be renewing for 20XX.
Our relationship with Upstate has been an incredible experience. You have been a valuable resource for our company and we truly appreciate the work you have done for us as clients. I greatly enjoyed working with such a unique group of people, and I am very thankful for the time we shared.
I will always appreciate all of the work you have done for us at Upstate Consulting. Please let me know if there is anything I can do to tie up any loose ends. I wish you all the best.
Your Signature (hard copy letter)
Your Typed Name
Dear [supervisor’s name],
Please accept this letter as my formal resignation from my role as [title]. My last day with [company] will be [end date].
To ease the transition after my departure, I am happy to assist you with any training tasks during my final weeks on the job. I intend to leave thorough instructions and up-to-date records for my replacement.
I would like to take this opportunity to thank you for the knowledge and experience I have gained by working here. I am very grateful for the time I have spent on our team and the professional relationships I’ve built. It’s been a pleasure working for you, and I hope our paths will cross again in the future.
[Your signature and printed name]”
If you want to resign from a contract position, make sure to check your contract first.
Have a conversation with your boss or line manager about your intention to leave.
If your contract does not allow you to leave immediately propose a renegotiation of your contract instead of quitting right away.
You can announce to your clients that a trusted employee is leaving by sending a resignation announcement to customers/clients.
Depending on your position you may be allowed to inform them yourself or the company will do it upon your departure.
A one-month notice resignation has the same format as any other basic/standard resignation letter, the only difference would be the last day of employment according to the 1 month notice period.
You can resign and leave immediately but you may be breaching your employment contract, however, your employer can’t force you to work but might ask for compensation.
Usually, employers expect at least a 2 weeks’ notice period so they can have enough time to find a replacement.
You can say goodbye to a client via email in different ways, you could tell them that you have enjoyed the time working for them or that you will miss them but if you want to be more formal, just mention it was a pleasure working with them.
In addition, say you hope it goes well for them and you could ask them to remain in contact.
Dayjob.com: “Resignation Letter Sample 4”
Schooley, S. (2019, Jun.) How to Write a Job Resignation Letter. Retrieved from Businessnewsdaily.com.
Larkin, N. (2020, Jan.) Resignation guide 2020: Hand in your notice and quit your job gracefully. Retrieved from cv-library.co.uk.
Doyle, A. (2019, Oct.) Resignation Letter Example With Advance Notice. Retrieved from Thebalancecareers.com.
Doyle, A. (2019, Aug.) Sample Resignation Letters for Contractors and Clients. Retrieved from Thebalancecareers.com.
